Automation Scorecard
Should you automate this process?
A business process is worth automating when it is high-volume, rule-based, uses structured digital data, rarely changes, and is prone to human error. The scorecard below rates any process on these factors in under a minute, returning a 0–100 automation-suitability score and an estimate of the hours and cost you could save each year.
Fill in the details above
Your automation-suitability score updates live as you answer.
What's driving your score
Want an expert to pressure-test this number?
Exbots runs free automation assessments — we validate the ROI and map exactly how to build it.
Book an assessment →How the automation score works
The scorecard combines seven signals that automation specialists use to triage candidate processes. Each answer becomes a 0–100 sub-score, and the sub-scores are combined using the weights below into a single suitability score.
Frequency (20%) and time spent (15%) capture volume — the raw amount of work automation can absorb. Rule-based consistency (20%), input digitization (15%), and process stability (15%) capture feasibility — how cleanly a bot can execute the steps without constant rework. Error-proneness (10%) captures quality upside, and system complexity (5%) nudges the score down when too many disconnected apps make a build brittle.
A worked example
An accounts-payable team keys 12 hours of invoices a week, at a $32 loaded hourly cost. The steps are consistent, the data is semi-structured (PDF invoices), and the process is stable.
| Weekly hours | 12 |
| Annual labor value (×52) | $19,968 |
| Suitability score | ~69 / 100 |
| Realistically automatable share | ~55% |
| Estimated annual recovery | ≈ $11,000 |
That recovered figure is before the cost to build and maintain the automation — but at ~$11k/year, most rule-based back-office tasks pay back a well-scoped build inside the first year.
Frequently asked questions
What makes a business process a good candidate for automation?
How is the automation score calculated?
What kinds of processes should NOT be automated?
How much can automating a process actually save?
What is the difference between RPA and full automation?
This scorecard gives a directional estimate for planning purposes only, based on the inputs you provide. Actual automation ROI depends on build complexity, exception rates, and maintenance. It is not financial advice.